Starting a quote can happen a few different ways. Your client may send you a job request, or you may wish to start a quote yourself by selecting "Create Job" from the dashboard. If you are creating a job without a rrequest, you will need to select the client you are doing the job for. For help adding a client see here.
When creating a new job, your project will be given an ID. You can apply a name to the Job by adding text to the "Job name" field. This name will appear as part of the job details displayed in your "Jobs" section.
Type of work
To select a type of work, click the field to expand the drop-down of options. Select the type most appropriate to your request.
- Survey/Mapping: Jobs that require an aerial survey. Typically used when creating topographic maps of an area.
- Inspection: Jobs that require buildings or vertical structures to be inspected.
- Filming & Photography: Jobs that require aerial photographs or filming.
- Other: Jobs that do not fit into previous categories.
As part of the Job request process, your client will be guided to check that your flight has permission from the land owner. If you are preparing a quote with no request, then you will need to ensure that you have peramission through some other channel.
The "Industry-specific competency" radio button should be selected if there is a specific competency is needed to provide to access the site. This would be used if a construction safety certificate was required to access the site (for example). Once selected, a form field will appear where you can add details about the competency in question.
The job location is automatically calculated by finding the central point of the map polygon. A different address can be specified by simply editing the text in the "Job Location" field.
Note: If you make any changes to the map polygon after editing this field, be aware that the address that appears in the field will be updated.
The Job description field is provided to give the Operator as much information about the task(s) you wish for them to complete and to provide information about the area to help them plan a flight. Typical information that would be added to this field may include;
- What is the purpose of the flight? Create a map, Inspect a bridge, film a wedding, etc
- Give a description of the area. In order for your Operator to assess the difficulty of the job, they will need some information about the area. Is the area accessible to members of the public? Are there any roads, schools, prisons, power stations, power lines, stadiums, air/heliports in the immediate vicinity?
Deliverables may include the type of survey such as mapping or inspections, data accuracy, resolution requirements etc. It will also be helpful to provide information on the area/object to be surveyed, for example, the roof and sides of a building.
The feasibility section is designed for operators to inspect and take notes about the planned flight area.
No feasibility required
If no feasibility is required for the job, this section can be skipped by selecting "No feasibility required"
The app is designed to encourage users to focus on specific considerations, to this end we have provided a section to record notes regarding findings (ie, airspace), Ground considerations and Launch and landing notes.
Assign difficulty rating
It is possible to pply a diifculty grade to the job by simply selecting the appriatetraffic light grade. This selection will appear next to the job in your jobs table. This feature is designed to give a visual summary of the jobs complexity.
Entering costs into a job is simple. The site provides to options when entering information.
If you wish to provide a cost to your client, this can be entered simply by selecting "Invoice".
The desired currency can be selected using the currency drop down. Add items that require costing into the item field and add a cost into the amount field. Each field will save automatically when you click away form the field.
If you need to add more fields, simply click the "+" symbol to the right. Similarly, removing fields can be done by selecting the "-" symbol.
You can choose whether to apply VAT by selecting the VAT check box.
If a job is being undertaken internally in an organisation, an invoice may not be required. Dronecloud provides the option to cost a job using other means than simply applying a numerical value.
Submitting your quote
As you complete each part of your job, simply select the "done" button at the bottom of the job details page. The form will be validated, if there are any issues (a missing section perhaps), then you will be guided to complete the missing section.
Completed parts will eppear in the "Costs" tab as follows.
Once you are ready to deliver your quote to your client, simply click the "Submit quote" button to sdeliver the quote to your client. If the job is set as internal, then your job status will automatically move onto flight planning.